Master Data in Business Central lets you attach files to items, customers, vendors, and other records. You can add pictures, icons, PDF files, Word documents, and other file types directly to a record.
You manage the files through the master data information menu on the record. The file list shows every file attached to a given item, so you can keep product photos, web shop icons, and documents in one place.
You can attach more than one file of the same type to a single item. To do this, enable the option that allows several configuration values on each item in the information code setup. That way you can add, for example, three different product icons to the same bike.
You can also attach a file as a URL instead of uploading it. If your computer recognises the prefix on the URL, you can open the file directly from the item card.
Attaching files to items, customers and vendors in Master Data
With Master Data you can add files to items, customers, vendors, and similar records. If you open an item such as a touring bike, you find the master data information menu on the card, and from there you can add a file.
Each record keeps a list of the files attached to it. For an item, this could be product pictures, small drawings or icons you want to display on the web shop, PDF files, Word documents, or other formats. Everything sits together on the item, so you always know which files belong to which product.
Using information codes to add multiple files to the same item
File attachments use the same logic as the rest of the master data hierarchy, with information codes and information values. This means you are not limited to a single file per type.
If you want to use three different product icons on a bike, you can. When you select the information code, set the check mark that allows several configuration values on each item. This tells the system to accept more than one value, so you can attach multiple icons or other files to the same record.
Linking files by URL and opening them from the item card
Instead of storing a file directly, you can enter a URL that points to it. If your computer understands the prefix on the URL, you can open the file straight from the item card without leaving Business Central.
Q&A
What types of files can you attach to an item in Master Data?
You can attach pictures, icons or small drawings for the web shop, PDF files, Word documents, and other file types. You attach them through the master data information menu on the record.
Can you add more than one file of the same type to an item?
Yes. Attachments use information codes and information values from the master data hierarchy. If you set the check mark that allows several configuration values on each item, you can add multiple files of the same type, such as three product icons on one bike.
Can you link to a file by URL instead of uploading it?
Yes. You can enter a URL for the file. If your computer recognises the prefix on the URL, you can open the file directly from the item card.
Which records support file attachments in Master Data?
You can attach files to items, customers, vendors, and other records that use the master data information menu.