Adding an item to your webshop from Business Central is done directly on the item card. You set which menu the item belongs to under master data specifications, then enable Show on Web to make it visible. After updating your items, you run Update Item Relations from the master data hierarchy to place the items in the correct categories and push the changes to your website.
Set Show on Web to Yes when you want an item to appear on the website. Set it to No when you want to remove an item from the webshop without deleting it from your menu structure.
Run Update Item Relations from the master data hierarchy whenever you have changed which items belong to which categories. You can apply filters, or run it without filters to update all your items at once.
Adding an item to the webshop from the item card
There are several ways to add an item to the webshop. One straightforward method is to do it directly from the item card.
Open the item card for the product you want to publish. Go to the master data information and then to specifications. You will often find some specifications already filled in for the item.
Placing the item in the menu structure
To control where the item appears on the website, you set its position in the menu. In this example, the item is placed in the top menu under Bikes, and in the main menu under City Bikes. This tells the system which primary group the bike belongs to.
Using Show on Web to control visibility
Choosing the menu placement is not enough on its own. You also need to set the Show on Web field to Yes. This is how you tell the system that the item should be available on the website.
The field also works the other way around. If an item is already in your menu structure but you no longer want to display it, you can set Show on Web to No, and the item disappears from the website without losing its menu placement.
Updating item relations in the master data hierarchy
After you have worked with your items, go to the master data hierarchy. Search for it and open it.
Here you update which items are placed in which categories. You do that by choosing Update Item Relations. You can set all kinds of filters if you want to limit the update, or you can simply click OK to update all your items.
Verifying the item on the website
To confirm that the items end up in the right place, update the hierarchy with items. You can then see the city bike listed where it should be. Going to the website and navigating to Bikes and then City Bikes shows the item published and visible to customers.
Q&A
How do I add an item to the webshop in Business Central?
One way is to open the item card, go to master data information and then specifications. Set the menu placement, for example a top menu and a main menu group, and set Show on Web to Yes. Then run Update Item Relations from the master data hierarchy.
What does the Show on Web field do?
It controls whether an item is available on the website. Set it to Yes to publish the item. Set it to No to hide an item from the website while keeping it in your menu structure.
How do I hide an item from the webshop without deleting it?
Set the Show on Web field to No on the item card. The item stays in your menu structure but is no longer displayed on the website.
When do I need to run Update Item Relations?
Run it after you have changed which items belong to which categories. You can apply filters or click OK to update all items at once, which places the items in the correct categories and pushes the changes to the website.