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This article explains how to output quantity on a production order in Microsoft Dynamics 365 Business Central. Output means finishing the produced quantity and posting it to inventory once production is complete.
You output quantity through the production journal, which you open from a released production order line. When you post the journal, Business Central creates both capacity ledger entries for the time spent and item ledger entries that add the finished goods to inventory.
The output quantity on the last operation in the routing determines how much is posted to inventory. If you scrap parts during production, you output a lower quantity than originally planned, and only that quantity ends up in inventory.
What it means to output quantity on a production order
Output on a production order is the step where you finish the quantity you have produced and post it to inventory. It is what moves your finished items from “in production” to “available in stock”.
Before you start, it is worth checking the current inventory for the item you are producing. In this example, the item being built has an inventory of zero. After output, that number reflects what you actually finished.
Opening the production journal from a released production order
You begin with a released production order that you have already been working on. From here you post both consumption and output.
Open the production order, go to the relevant line, and from the line open the production journal. The journal shows the material consumption and the operations from the routing, so you can register everything in one place.
Registering consumption and scrap in the journal
The journal shows the material needed for the order. In this scenario the material lines call for five pieces, but those are not being consumed, so the lines are simply deleted.
The same principle applies when you do not produce the full planned quantity. If you break some parts during production, you delete or adjust the lines for what was not built, so the journal reflects what actually happened on the shop floor.
Registering setup time and run time on operations
You can output time on the operations in the routing. In this example, time is registered on the last two operations, with setup time and run time on each.
On one operation, you might register 20 minutes of setup time and 90 minutes of run time. On the final operation, you register setup time and run time as well. Where parts were broken, you reduce the output quantity accordingly. On one operation only 18 pieces are output instead of the original planned amount.
The last operation determines what goes to inventory
The output quantity on the last operation in the routing is the one that determines what is posted to inventory. This is the number that controls how many finished items you end up with in stock.
When you post the journal, Business Central does two things at once. It creates capacity ledger entries that record the time spent, and it creates item ledger entries that add the finished goods to inventory.
Confirming the result in the item list
After posting, go back to the item list and check the inventory for the item. The item that started with zero inventory now shows 18 in stock, matching the quantity output on the last operation.
Q&A
What does it mean to output quantity on a production order?
Output means finishing the produced quantity and posting it to inventory after production is complete. It moves your finished items into stock.
Where do you register output in Business Central?
You register output in the production journal, which you open from a line on a released production order.
Which operation determines how much is posted to inventory?
The output quantity on the last operation in the routing determines what is posted to inventory.
What entries does Business Central create when you post the production journal?
It creates capacity ledger entries with the registered time and item ledger entries that add the finished items to inventory.
What do you do if you scrap parts during production?
You reduce the output quantity on the relevant operation, or delete the lines for what was not built, so the journal reflects only the quantity you actually produced.