This is what happens in the video
The Production Journal in Business Central lets you post time usage on a production order. You access it from a released production order under the line functions. The journal handles material consumption, time (setup time and run time), and output in one place.
You enter setup time, run time, and output quantity for each operation you have completed. If you only work with time, do not enter an output quantity on the last operation. The positive inventory adjustment is made by the output quantity on the last operation, so entering it there controls how many finished items land in inventory.
You can post operations partially. If you have only completed the first three operations, delete the remaining lines and post what is done. When you reopen the journal, the remaining material and operations are filled in again so you can post the rest later.
Opening the Production Journal from a released production order
Start from the Menu and open the released production order list. Find the production order you are working on and open it. From the production order, open the Production Journal, which sits under the line functions.
The Production Journal is used to post item and material consumption, time, and output. You handle all of these from the same screen, which keeps the registration of a finished operation in one step.
Entering setup time, run time, and output quantity
For each operation, enter the setup time and run time you have used, along with the output quantity. This registration happens after the manufacturing is done. The operator either writes down the times during production and enters them afterwards, or enters them directly in Business Central. Either approach works, depending on how you prefer to run it.
In a practical example, you produce 20 items. You output 20 pieces on the first operations. On the third operation you output only 19, because one item broke during production. This shows how the output quantity can differ between operations when something goes wrong on the floor.
Why the output quantity on the last operation matters
When you work only with time, it is important not to enter an output quantity on the last operation unless you intend to. The actual positive adjustment on inventory is made by the output quantity on the last operation. That number determines how many finished items are added to your stock.
If you have only completed the first three operations, delete the lines for the operations you have not done yet. This way you post only the work that is actually finished, and you avoid registering output that has not happened.
Posting the journal and continuing later
Once you have entered the times and quantities, go to Process and Post. This posts your journal lines with the registered time.
When you return to the production journal, it fills in the remaining material again. You can still enter more time on the last lines and post the rest of the operations as you complete them.
Q&A
Where do you find the Production Journal in Business Central?
Open the released production order list from the Menu, select the production order you are working on, and open the Production Journal under the line functions.
What can you post in the Production Journal?
You can post item and material consumption, time (setup time and run time), and output, all from the same screen.
Why should you not enter output quantity on the last operation when working only with time?
The positive inventory adjustment is made by the output quantity on the last operation. If you only register time and do not want to add finished items to inventory yet, leave the output quantity on the last operation empty.
Can you post only some of the operations on a production order?
Yes. Delete the lines for operations you have not completed and post the ones that are done. When you reopen the journal, the remaining material and operations are filled in again so you can post them later.
How do you handle a broken item during production?
Enter the actual output quantity for that operation. For example, if you started with 20 items and broke one on the third operation, output 19 on that operation instead of 20.
Who enters the setup time and run time?
The operator enters the times after the manufacturing is done. They either write the times down during production and enter them afterwards, or enter them directly in Business Central.