If you use assigned quantity in Business Central, you should also install the free Graphical Inventory Profile app. It comes from the same provider and gives you a visual way to understand what is happening on each item line.
The Graphical Inventory Profile lets you turn different elements on and off with checkmarks. Business Central remembers these checkmarks per user, so each user can set up their own view. You can display the profile with or without assigned quantity, and with or without purchase quotes, purchase orders, and other elements.
If you want the graphical profile to match your assigned quantity calculation, you have to check the same fields in the graphical profile as you have set up in the assigned quantity configuration. When the settings match, the profile shows you exactly what is happening behind the numbers.
What the Graphical Inventory Profile does in Business Central
Assigned quantity tells you how much inventory is committed, but the number alone does not explain how it was reached. The Graphical Inventory Profile draws this out visually, so you can see what is driving the figure on a given line.
The app has a lot of parameters you can adjust. By switching elements on and off, you can break down the calculation and see the effect of each component. That makes it a practical tool for explaining inventory behaviour to yourself and to colleagues.
Checkmarks are saved per user in Business Central
One detail worth knowing is that the checkmarks in the Graphical Inventory Profile are user specific. Business Central stores them per user, so the way one person sets up their view does not affect anyone else. Each user can tailor the profile to show only the elements they care about.
Matching the graphical profile to your assigned quantity setup
For the graphical profile to reflect your actual assigned quantity calculation, the field selections have to line up. Check the same fields in the graphical profile as you have enabled in your assigned quantity setup. Once those match, the profile and the calculation tell the same story, and you can trust the visual as an accurate picture of what is happening on the line.
Q&A
What is the Graphical Inventory Profile app for Business Central?
It is a free app from the same provider as assigned quantity. It gives you a visual breakdown of what is happening on an item line, so you can understand how your inventory figures are calculated.
Are the Graphical Inventory Profile settings shared between users?
No. The checkmarks are user specific. Business Central remembers each user’s settings separately, so one user’s view does not affect another’s.
How do I make the graphical profile match my assigned quantity calculation?
Check the same fields in the graphical profile as you have enabled in your assigned quantity setup. When the field selections match, the profile shows the same result as the calculation.
Can I view the profile with or without purchase orders?
Yes. You can display the graphical profile with or without assigned quantity, purchase quotes, purchase orders, and other elements by toggling the relevant checkmarks.