When you run subscription billing in Business Central, you can choose whether each subscription gets its own invoice or whether all subscriptions for the same customer are combined into one. The setting that controls this lives in the Create Invoices report.
To combine subscriptions into a single invoice, run the Create Invoices report and select the “invoice per customer” option instead of the per-subscription option. The system then groups all subscriptions belonging to the same customer onto one invoice.
You do not need to filter down to a single customer first. Run the report across all subscriptions, and whenever it finds several subscriptions on the same customer, it bundles them automatically.
Bundling subscription invoices per customer in Business Central
If you want the system to combine invoices per customer when you create them, you control that in the Create Invoices report. The report runs through all your subscriptions and creates invoices based on them.
In this example, there are three subscriptions on the same customer. The goal is to bundle those three into a single invoice rather than producing three separate ones.
Running the Create Invoices report
You do not have to filter the subscriptions in advance. The report is meant to run for all subscriptions at once. When it encounters several subscriptions on the same customer, it combines them into one invoice.
Open the Create Invoices report and fill out the dates as you want them. The key step is choosing the invoice per customer version. This tells the system to bundle per customer, not per subscription.
From here you can also:
- Add a heading text if you want one on the invoice.
- Apply any filters you need to limit which subscriptions are included.
Once you confirm the settings and run the report, the result is straightforward. When you go to Sales Invoices, you find a single invoice for that customer, even though three different subscriptions were involved.
Q&A
How do I combine multiple subscriptions for the same customer onto one invoice in Business Central?
Run the Create Invoices report and select the “invoice per customer” option. The system groups all subscriptions belonging to the same customer onto a single invoice instead of creating one invoice per subscription.
Do I need to filter the subscriptions before running the Create Invoices report?
No. You can run the report for all subscriptions at once. Whenever it finds several subscriptions on the same customer, it bundles them into one invoice automatically.
Can I add a heading text or filters when creating invoices?
Yes. The Create Invoices report lets you add a heading text and apply filters to control which subscriptions are included before you run it.