This is what happens in the video
If you manage subscription billing in Business Central, you can create an invoice for a single subscription order instead of running the full batch. This is useful when you have deleted a draft invoice because of an error, or when you simply need to invoice one specific subscription on its own.
You start the process directly from the subscription order using the Create Invoice action. Because you already have the order open, the system auto-generates a filter for that specific order, so you do not have to build it from scratch.
You can choose how the invoice is grouped: per customer, per subscription, or per line. If you have multiple lines within your date filter, the per-line option generates a separate invoice for each line. The result lands in your normal sales invoice list in draft mode, ready for your usual posting and sending procedure.
Creating an invoice for a single subscription order
Sometimes you do not want to run the full subscription invoicing batch. Maybe you deleted a draft invoice because there was an error on it, or for some other reason you only want to invoice one specific subscription order. Business Central lets you do exactly that.
Open the subscription order you want to invoice and select the Create Invoice action. Since the order is already open, the system auto-generates a filter form for you, set to the blanket order type. You do not have to define the filter manually.
Adjusting the filter and date
The generated filter still gives you the normal filter functions. If you want to add another order number to the filter, you can type it in manually. You also need to check the date settings before you continue, since the dates control which lines fall within scope. In a typical case you can leave the dates as they are.
Choosing how the invoice is grouped
Before generating, decide how the invoice should be split. You have three options:
- Per customer – one invoice covering the customer
- Per subscription – one invoice for the subscription
- Per line – a separate invoice for each subscription line
The per-line option matters when you have several lines. For example, if a subscription has two lines and both fall within your date filter, choosing per line generates two separate invoices. If you want a single invoice for the whole subscription instead, choose the subscription option.
You can also add a header text if that is relevant for the invoice. When you are ready, confirm the settings to generate the invoice.
Reviewing and posting the invoice
Once the invoice is created, you can open it and check the content to make sure you agree with what was generated. From there it follows your normal procedure for posting, sending, and everything else. The invoice appears in the standard sales invoice list in draft mode, alongside all your other draft invoices.
Q&A
How do I create an invoice for just one subscription order in Business Central?
Open the subscription order you want to invoice and select the Create Invoice action. Because the order is already open, the system auto-generates a filter for that specific order, so you only invoice the one you selected.
Why would I invoice a single subscription instead of running the full batch?
You might do this if you deleted a draft invoice because of an error, or if you simply need to invoice one specific subscription on its own without processing all the others.
What grouping options do I have when creating a subscription invoice?
You can generate the invoice per customer, per subscription, or per line. The per-line option creates a separate invoice for each subscription line that falls within your date filter.
Can I get multiple invoices from one subscription?
Yes. If a subscription has several lines within your date filter and you choose the per-line option, the system generates one invoice for each line. For example, two lines produce two invoices.
Where does the created invoice end up?
The invoice appears in the normal sales invoice list in draft mode, together with all your other draft invoices. You can review it and then follow your usual procedure for posting and sending.