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Business Central lets you generate one invoice per subscription line instead of combining all lines into a single invoice. If you have a subscription with several lines, you can choose to split it so each line becomes its own invoice.
You control this with the “Invoice per Line” option in the create invoice report. When you run it, the system generates a separate invoice for every subscription line that is ready to be invoiced within the dates you set.
This means a subscription with five invoiceable lines produces five separate invoices for that customer. You can run the report across all your subscriptions at once, or filter on a specific subscription number to invoice just one.
Invoicing individual subscription lines in Business Central
When you structure your subscriptions with several lines, you are not forced to put everything on one invoice. If you want to create individual invoices per subscription line, that option is built in.
Take a subscription with two lines as an example: a basic membership and access to an online portal. You can run the invoice report across all your subscriptions and create invoices per line. Without any filters, the report covers every subscription you have. If you only want to invoice one specific subscription, you add a filter on the subscription number.
How to run the create invoice report per line
Open the create invoice report and choose the option called “Invoice per Line.” This generates one invoice per subscription line. In the example with two lines, this produces two separate invoices.
You can add a header text that appears on the layout as a message to the customer. For this to show, make sure the header text field is included on your invoice layout. Otherwise it will not be displayed. Once you confirm with OK, the report runs.
Going to the sales invoices and filtering on subscription 120, which had two lines, you now see two invoices instead of one.
What to expect when invoicing per line
This option generates a lot of invoices when your subscriptions have many lines. If one subscription has five lines and they are all ready to be invoiced within the dates you set, the report creates five separate invoices for that customer.
For some businesses, that is exactly how invoices should be generated, with each line standing on its own. Business Central supports that approach, and you can also create a sales invoice for one specific subscription order if you prefer to keep it narrow.
Q&A
How do I create one invoice per subscription line in Business Central?
Open the create invoice report and select the “Invoice per Line” option. Each subscription line that is ready to be invoiced within your chosen dates becomes its own invoice.
Can I invoice all subscriptions at once or only a single one?
You can do both. Run the report without filters to cover all subscriptions, or add a filter on the subscription number to invoice only one specific subscription.
How many invoices will the per-line option generate?
It generates one invoice for each subscription line that is ready to be invoiced. A subscription with five invoiceable lines produces five separate invoices for that customer.
How do I add a message to the customer on the invoice?
Add a header text when you run the create invoice report. The field must be included on your invoice layout, otherwise the text will not be shown.