The subscription process flow

Introduction to Subscriptions
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A beginner video is for people with little or no experience with Business Central. It is explained thoroughly and is easy to understand. Beginner In the "overview"-videos we draw the big picture to provide you with an understanding of how the solution is structured. Overview This video includes functionality from the app "Subscription Management" which is available at Microsoft AppSource. Click to visit AppSource. Subscription Management

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Presenter: Mette Thavlov Neukirch

Let’s have a look at the process flow that relates to subscriptions.

The process starts when we have a subscription. So we have made an agreement with our customer and we need to create that subscription in
Business Central. So it might be a salesperson who made the agreement with the customer and now you as a finance employee need to create that subscription in Business Central in order to invoice it. I go into Business Central and create my subscriptions and that is in a table that we implement with the subscription app. So it’s a non-standard table with subscriptions and you go in and create those.

When you create the subscription you can add items and you always need to have a customer and you can use deferral codes if you want to defer the income. And all that is standard functionality of Business Central that you are able to use on the subscriptions. Once the subscriptions have been made then they are ready for the next time you need to invoice. And you do that by running a create invoice report which generates draft invoices. And the invoices we create here, the draft invoices, will be created as standard sales invoices so they will be in the same list as all the other draft sales invoices. So you don’t have to go somewhere else in the system to see these invoices. And there’s a lot of videos on that as well.

When you post the invoice you get a document for a posted invoice and that is also a standard document and you can go through your normal posting process for posted sales invoices. So all in all it’s mainly three steps. We create subscriptions, we generate invoices based on them and we post the invoices. Of course draw on the master data for items and customers, etc. and create documents.