Receipt using the Purchase Order Confirmation

This is what happens in the video

About this functionality

You can use the purchase order confirmation in Business Central as a physical receiving document. When you receive a large purchase order with many item lines, print the order confirmation and use it to check off items as you count them on the inbound ramp. The order confirmation is normally meant to be sent to the vendor, but it works just as well as a checklist for warehouse receiving. After counting, you enter the received amounts in the Quantity to Receive field and post the receipt.

Using the order confirmation as a receiving document in the warehouse

When you work in the warehouse and receive a large amount on a purchase order, it helps to have something physical in your hand. A big purchase order with a lot of item lines is hard to keep track of when the pallet is sitting somewhere on the inbound ramp and you need to count everything you are receiving.

A simple approach is to find the purchase order and print the order confirmation. The order confirmation is made to send to the vendor, but it also works well as a receiving document. You can take the printout with you, use it to check off items as you receive and count them, and write directly on it.

Posting the receipt after counting

Once you have counted the items and noted the quantities on the printed order confirmation, you go back to the computer. Enter the counted amounts in the Quantity to Receive field on the purchase order, and then post it. This way the physical count on the document matches what you register in Business Central.

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