When you use the Job Time mobile app in Business Central, your Microsoft license type depends on how you set up the user and what registrations you need to make. There are three options to choose between, and the right one can save you money.
If you log in with a fixed resource using a named Windows login, you need a full user license from Microsoft. This applies whenever a specific user is tied to a specific resource and uses job journal lines.
If you only register time on timesheets, you can use a Team Member license instead. This is a cheaper option, but it does not allow material registrations.
If you use the mobile flow setup without a fixed resource, where the resource number is entered every time, you typically use a Device user license. Each physical device must then have its own Device user license.
Three license types for the Job Time mobile app
The Job Time mobile app can be licensed in three different ways through Microsoft, and it is important to understand the difference before you set up your users.
The first option is the full user license. You need this if you set up a mobile user with a fixed resource. In practice, this means the user has a named Windows login for Business Central and is tied to one specific resource. When that user logs in and works with job journal lines, the full user license is required.
The second option is the Team Member license. This works if the resource is set up to use timesheets only. If you register your time exclusively through timesheet lines, you can manage with a Team Member license, which is the cheaper alternative. The limitation is that you cannot do material registrations with a Team Member license. It covers time registration on timesheets and nothing more.
The third option is the Device user license. You use this with the mobile flow user setup, where there is no fixed resource. In that case the app asks for the resource number every time someone logs in. The Device user license ties to one physical device rather than to a named user, so each device you use needs its own Device user license.
How the resource setup decides your license
The choice between a full user license and a Team Member license is controlled by a setting on the resource card. If you configure the resource to use timesheets only, you can stay on the Team Member license. The moment you need job journal lines or material registrations, you move into full user license territory.
Be aware of this when you plan your setup. Picking the right combination of user setup and license can keep your costs down without losing the functionality you actually need.
Q&A
When do I need a full Microsoft user license for the Job Time mobile app?
You need a full user license when you set up a mobile user with a fixed resource and a named Windows login for Business Central, and the user works with job journal lines.
Can I use a Team Member license with the Job Time mobile app?
Yes, if the resource is set up to use timesheets only. You can register time on timesheet lines with a Team Member license, but you cannot make material registrations.
When should I use a Device user license?
You use a Device user license with the mobile flow setup, where there is no fixed resource and the resource number is entered at each login. Each physical device needs its own Device user license.
Where do I control whether a resource uses timesheets only?
You control this on the resource card. Setting the resource to use timesheets only lets you use a Team Member license instead of a full user license.