This is what happens in the video
Rental Management in Business Central handles recurring invoicing of rental orders automatically. You can invoice the same sales order again and again as long as a rented item stays out with the customer.
The system uses the return transfer order to determine when the rental period ends. As long as the item has not been returned, Business Central postpones the rental period and extends the billable days automatically.
The posting itself is standard Business Central functionality. Rental Management adds the logic that calculates the number of rental days, but the invoicing and posting of resources runs exactly as it would in standard Business Central.
Recurring invoicing of rental orders
One of the main reasons to use Rental Management is the smart, recurring invoicing of sales orders. When an item is rented out on an ongoing basis, you can invoice the same order repeatedly without creating new documents each time.
Take an example where you have a sales order with an expected return date of October 10. The item was rented out from September 20, and so far that October date is the latest information you have. On the order you can see the quantity to ship and the quantity already shipped.
How the return transfer order controls the rental period
Now imagine you have moved into November, and the customer has actually kept the item for longer than first expected. The return transfer order has not come back, so the item is still out with the customer.
When you run the periodic posting, for example with a posting date of November 10, the system checks whether the return transfer order has been registered. Since it has not, Business Central automatically extends the rental and moves the sales order forward. The quantity of rental days increases accordingly, and the rental period that previously ended on October 10 is pushed out.
The return transfer order is what determines when the rental period stops. As long as it has not come back, the rental period keeps getting postponed automatically. You do not have to adjust the order manually each time the rental runs longer than planned.
Standard Business Central posting
The posting behind all of this is completely standard. The sales order posts resources with a quantity, exactly as in standard Business Central.
What Rental Management adds is the calculation of how many days the item was actually rented. That number drives the invoicing. The posting itself stays standard Business Central functionality, so you are not working with a parallel or unfamiliar process.
Q&A
How does Rental Management decide when a rental period ends?
The rental period ends based on the return transfer order. As long as the return transfer order has not been registered, Business Central keeps the rental open and postpones the end date automatically.
Can I invoice the same rental order more than once?
Yes. Rental Management supports recurring invoicing of the same sales order. As long as the item stays rented out, you can post and invoice the order again and again without creating new documents.
What happens if a customer keeps a rented item longer than expected?
When you run the periodic posting and the item has not been returned, Business Central automatically extends the rental period and increases the number of billable rental days on the sales order.
Is the posting in Rental Management different from standard Business Central?
No. The posting is standard Business Central functionality. The order posts resources with a quantity in the usual way. Rental Management only adds the calculation of the actual number of rental days that drives the invoicing.