If you have defined weights and volume on the item card in the unit of measure table, it will automatically be transferred to a sales order line when you enter new sales order lines.
If you set up weights and volume on the item card in Business Central, those values flow automatically to your sales order lines. From there you can calculate the total weight and volume of an order, which is useful when you need to plan packaging and shipping. Here is how it works in practice.
Weights and volume transfer automatically from the item card to sales order lines
If you have defined weights and volume on the item card in the unit of measure table, those values transfer automatically to the sales order line when you enter new sales order lines. You do not have to type them in again for each order.
Take an example where you sell 10 pieces of a bike. If you scroll right on the sales order line, you can see the fields for ship net weight, ship gross weight, and ship volume. When the weights are defined on the item, these are calculated automatically.
Adjusting packages and quantities on the sales line
You can also add the amount of packages on the sales line. In this scenario, say it is actually only eight pieces rather than ten. The ship weight changes accordingly, and you can specify that the order ships in four packages.
How to calculate total order weight and volume
After you have added this information on the sales line, you can run the calculation from the Calculate Weight menu under the action functions.
The calculation gives you:
- Total order weight
- Net weight
- Gross weight
- Ship weight, which relates to the quantity to ship
- Volume
- Total amount of packages
The order total weight is, of course, the weight for the entire order, while the ship weight relates only to the quantity you are shipping.
These are the same fields used on the sales container card, but here they are specific to the sales order.
Q&A
Where do weights and volume on a sales order line come from?
They transfer automatically from the item card, specifically the weights and volume defined in the unit of measure table. When you enter a new sales order line, the values flow through without manual entry.
What is the difference between order total weight and ship weight?
The order total weight covers the entire order quantity. The ship weight relates only to the quantity you are shipping, so it reflects what actually goes out in a given shipment.
How do you calculate the total weight and volume of a sales order?
Use the Calculate Weight menu under the action functions on the sales order. It calculates total order weight, net weight, gross weight, ship weight, volume, and the total amount of packages.
Can you adjust the number of packages on a sales order line?
Yes. You can enter the amount of packages directly on the sales line, and you can adjust the quantity as well. The ship weight updates to match the changes.