Receiving Purchase Orders with Item Tracking that requires Expiration Date registration

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An intermediate video requires some previous experience with Business Central, but it is still easily accessible to most people. Intermediate Videos with the tag "Commonly Used" describes the functionality that is used by most companies. Commonly Used

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Presenter: Sune Lohse, Chief Strategy Officer

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How to receive purchase orders with item tracking that requires expiration date registration in Business Central?

If I receive a purchase order in Business Central, there is a Line which requires Expiration Date handling; I’ll need to enter that directly on the Item Tracking Line.

This is what happens in the video

First of all, let us find an existing item that we know I handled by Expiration Date.

I have my Snack Bar, I have 11,500 here on the inventory, and I can see it has two lines with different Expiration Dates and Different Lot Numbers.

And I’ll try to find my Purchase Order that we are waiting for.

And I believe it’s the last Purchase Order we’re looking for.

And this Purchase Order contains a Snack Bar, a Quantity, and it’s a Pallet, which means it’s more than one; we can see that in the Item Tracking.

But first of all, let me just try to post it here to see the error that I receive.

It will say that I need to assign a Lot Number because it’s set up with Item Tracking Code, requiring a Lot Number and Expiration Code.

So, let’s make another failure by entering my Lot Number, and quantity – and I can see my quantities up here.

So, I will enter the correct quantity here.

But I’m not entering Expiration Date just for the test of it.

So, I will close my Item Tracking window, try to post it again and expect to receive another error, saying that Expiration Date must have a value, which I expected.

So let’s go back into the Item Tracking Line, saying that the Expiration Date is somewhere in September 2020…

And now, I believe that I am allowed to post it…

Here we are.

Everything is posted.

And if I go back in my Item Ledger Entries, my inventory is now increased and I can see here the Last Item Ledger Entry that required Expiration Date that I’ve handled manually, reading it from the Item that I was receiving.