When you send purchase requests to a vendor through the vendor portal, the vendor confirms each line by entering values in three specific fields: confirmed quantity, confirmed receipt date, and confirmed direct unit cost. The moment the vendor enters a value in one of these fields, they have confirmed what you asked for.
If you want the vendor to accept the full line exactly as requested, they must enter the same numbers you sent. You can also let the vendor accept all lines at once using the pre-filled requests, and you can apply a filter to confirm requests for a specific order in one batch.
How vendors confirm purchase requests in the vendor portal
When you send a purchase request to a vendor, the vendor accepts it by entering values in one of three fields:
- Confirmed quantity
- Confirmed receipt date
- Confirmed direct unit cost
To accept the whole line as you requested it, the vendor needs to enter exactly the same numbers you sent them. Once they have entered a value in one of these fields, they have confirmed what you asked for.
Why each confirmation field matters
The reason the vendor is asked to fill out these fields is that the confirmation is tied to the specific value entered. If a vendor leaves a field empty, for example the confirmed receipt date, they could come back later and say they never confirmed that detail. That leaves some slack in the agreement. Filling out each field removes that ambiguity and locks in what both sides agreed to.
Accepting all lines at once with pre-filled requests
If the vendor wants to accept all the lines at once, and the requests are pre-filled with the values you sent, they can do it quickly. By pressing “request to confirmed,” the system moves the requested values into the confirmed fields.
You can also work within a filter. By putting a filter on a specific order and then moving request to confirmed, you create a batch confirmation that covers all the relevant lines in one step.
Q&A
Which fields does a vendor use to confirm a purchase request in the vendor portal?
The vendor confirms by entering values in confirmed quantity, confirmed receipt date, or confirmed direct unit cost. Entering a value in one of these fields counts as confirming what you asked for.
How does a vendor accept the whole line exactly as requested?
The vendor enters exactly the same numbers you sent in the confirmation fields. That accepts the line as requested.
Why should a vendor fill out every confirmation field?
Each field is tied to a specific value. If a field like confirmed receipt date is left empty, the vendor could later claim they never confirmed that detail. Filling out every field removes that ambiguity.
Can a vendor confirm all lines at once?
Yes. When the requests are pre-filled, the vendor can press “request to confirmed” to accept all lines quickly. You can also apply a filter to an order and move request to confirmed, which creates a batch confirmation.