Purchase order management in your business solution gives you a shared overview of every outstanding purchase request across the company. Instead of each purchaser only seeing their own product groups, everyone can see all open requests on every purchase line and step in to help each other.
Salespeople and production planners can look up individual purchase orders and check whether the order has been sent to the vendor and whether the vendor has replied. Procurement managers can analyse vendor performance by looking at response times, the number of changes made to purchase orders, and the number of reminders issued, then identify which vendors perform best and which fall short.
Vendors can see their own data directly in a supplier portal. Together, these capabilities reduce lead time and handling time.
A shared overview of all outstanding purchase requests
Normally, each purchaser only works with their own product groups. That makes it hard to see the full picture of what is on order across the company.
With purchase order management, the purchase management journal shows all outstanding requests for every purchase line. Everyone gets the same overview, which means purchasers can help each other instead of working in isolation.
Visibility for sales and production planning
The salesperson also gets an overview of all outstanding requests. Together with the production planners, they can look up individual purchase orders directly.
They can see whether a purchase order has been sent to the vendor and whether the vendor has answered back. That removes a lot of the guesswork around delivery and order status.
Analysing vendor performance as a procurement manager
The procurement manager can analyse vendors based on concrete data:
- Response times
- The number of changes made to purchase orders
- The number of reminders issued
With this data, you can identify your best-performing vendors and the ones that perform less well, and act on that insight.
Vendor access through the supplier portal
Vendors can see their own data directly in the supplier portal. This shared transparency between you and your vendors helps reduce both lead time and handling time.
Q&A
What does the purchase management journal show?
It shows all outstanding purchase requests for every purchase line, giving everyone in the company the same overview instead of each purchaser only seeing their own product groups.
How can salespeople and production planners use purchase order management?
They can look up individual purchase orders directly and see whether an order has been sent to the vendor and whether the vendor has replied.
How can a procurement manager analyse vendor performance?
By looking at response times, the number of changes made to purchase orders, and the number of reminders issued. This makes it possible to identify the best-performing vendors and the ones that perform less well.
What can vendors see in the supplier portal?
Vendors can see their own data directly in the supplier portal, which helps reduce lead time and handling time.