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The item card in Business Central holds a number of fields that matter to you as a purchaser. They are placed on the Replenishment tab. The planning fields, which purchasers sometimes use as well, sit on the Planning tab and belong to the planner’s setup instead. This article focuses on the Replenishment tab and the fields you need when an item is a purchased item.
Replenishment fields for purchased items in Business Central
When an item is a purchased item, the Replenishment tab gives you the settings that control how and from whom you buy it. The most important fields are the lead time calculation, vendor details, purchase unit of measure, and the option to block purchasing.
Lead time calculation for purchased items
The Lead Time Calculation field is relevant to set up for any purchased item. It defines the time from ordering an item until you expect it to arrive at your warehouse receiving ramp. In other words, it covers the period from placing the purchase order until the goods are ready to be received in your receiving department.
Vendor number and vendor item number
You can select a vendor number for the item, along with the vendor item number. The vendor item number is printed on your documents when you send them to the vendor, so the vendor sees the item under their own reference.
Purchase unit of measure code
You can define a purchase unit of measure code if it differs from the item’s base unit of measure code. This lets you order in the unit your vendor works with, even when your inventory is tracked in a different base unit.
Blocking purchasing for phase-out items
You can set the purchasing to be blocked on an item. This is typically used when an item is being phased out but you still have inventory. You want to keep selling it and handling it in inventory, while stopping any new purchases. Blocking purchasing on the item card gives you exactly that.
Q&A
What does the Lead Time Calculation field mean on the item card?
It defines the time from ordering an item until you expect it to arrive at your warehouse receiving ramp. It covers the full period from placing the purchase order to having the goods ready to receive.
Where do I find the purchasing fields on the item card?
They are on the Replenishment tab. The planning-related fields are on the Planning tab and belong to the planner’s setup.
What is the vendor item number used for?
It is printed on the documents you send to the vendor, so the item appears under the vendor’s own reference.
How do I order an item in a different unit than my base unit?
Define a purchase unit of measure code on the Replenishment tab when it differs from the item’s base unit of measure code.
How do I stop buying an item that is being phased out?
Set purchasing to be blocked on the item card. You can still sell the item and handle it in inventory while no new purchases are allowed.