How to create new catalog items in the catalog item list in Business Central?
We can create new catalog items in the catalog item list.
This is what happens in the video
Catalog items in Microsoft Dynamics 365 Business Central let you register items you do not stock yourself, but can order from a vendor when you need them. You create them in the catalog item list, define vendor details and pricing, and link an item template that turns the catalog item into a regular item when you actually need it.
You reach the catalog item list from the item list under Navigate, Purchases, Catalog Items. You create a new catalog item with the New button.
You set the vendor number, vendor item number, description, and unit of measure. You enter the vendor’s list price in the published cost field and your agreed price in the negotiated cost field. You assign an item template so the catalog item can be converted into a regular item later.
How to create a new catalog item in Business Central
You create new catalog items directly in the catalog item list. You can search for the list, or you can open it from the items list. From the item list, go under Navigate, then Purchases, then Catalog Items.
To create a new catalog item, press the New button. This opens a card where you fill in the vendor and item details.
Linking vendors and manufacturer codes
You choose the vendor number either by using the lookup or by typing the vendor number directly. You then enter the vendor item number, which is the number the vendor uses for the item.
If you work with manufacturers, you can create manufacturer codes and connect them to the catalog item card. This makes it easier to identify the item across your supply chain.
Setting description, unit of measure, and physical details
You give the catalog item a description so it is recognisable in the system. You also assign a unit of measure.
You can define gross weight and net weight, and you can add a bar code for the item.
Published cost versus negotiated cost
Catalog items use two separate cost fields, and the distinction matters when you order from the vendor.
- Published cost is the vendor’s list price for the item.
- Negotiated cost is the price you have actually agreed with the vendor to pay for the item.
Assigning an item template for conversion
The last step is to define which item template should be used when the catalog item is converted from a catalog item into a regular item. This is an important setting, because the template controls how the regular item is set up once you start using it.
You can create more than one item template, and you choose the one you want to apply to this specific catalog item. Once you have filled in the details and assigned the template, the catalog item is created and ready to be used in the system.
Q&A
Where do I find catalog items in Business Central?
Open the item list and go under Navigate, then Purchases, then Catalog Items. You can also search for the catalog item list directly.
What is the difference between published cost and negotiated cost?
Published cost is the vendor’s list price for the item. Negotiated cost is the price you have actually agreed with the vendor to pay for the item.
Why do I need to assign an item template to a catalog item?
The item template defines how the catalog item is set up when it is converted into a regular item. You can create more than one template and choose the one that fits the specific item.
Can I link manufacturer information to a catalog item?
Yes. If you work with manufacturers, you can create manufacturer codes and connect them to the catalog item card.