The Item Availability by intercompany/”>Intercompany view in Business Central lets you check the projected inventory in your supply company directly from a sales order in your sales company. You see the remaining quantity in stock, the gross requirement already committed, and the scheduled receipts from purchase or production orders.
The view calculates a total projected inventory, which is the quantity actually available for you to use. Lines shown in black mean there is not enough available to cover your sales line. Lines shown in bold green mean you can choose that location and deliver the order.
The requested delivery date matters. If you push the delivery date out, the view includes scheduled receipts such as purchase orders that arrive before your new date. This can turn an unavailable line into an available one.
Checking projected inventory from a sales order in the sales company
When you create a sales order in your sales company, you can pull the projected inventory from your supply company straight onto the sales line. Start by creating the sales order with your customer and a requested delivery date. Then add the item and enter the quantity, for example 60 pieces.
The line picks up the requested delivery date from the sales header automatically. From the line, choose Item Availability by Intercompany to see the projected inventory in your supply company.
Understanding the figures in the Item Availability by Intercompany view
The view shows your intercompany partners and the location codes that are available. For each location you see several figures:
- Remaining quantity – what is actually on stock in your supply company.
- Gross requirement – what is already required in the supply company, for example existing sales orders.
- Scheduled receipt – incoming quantities from purchase orders or production orders in your supply company.
- Total projected inventory – what is actually available for you to use after taking the other figures into account.
Reading the colour coding on the lines
The colours tell you whether you can fulfil the order. If you ask for 60 pieces and the lines show as black, that indicates there is not enough available to cover the quantity on your sales line.
Change the quantity to 40 and go back into the view, and the line turns bold and green. That means you can now choose this location and deliver the order from it.
How the requested delivery date affects availability
The requested delivery date changes what the view counts as available. Take the same line of 60 pieces that was not available. If you change the requested delivery date to a later date, for example the first of October, and reopen Item Availability by Intercompany, you can see a scheduled receipt of 100 appear.
That happens because there is a purchase order in your supply company with a date before the new requested delivery date. By moving the delivery date out, the incoming quantity now falls within the window and becomes available for the order.
Q&A
What does the Item Availability by Intercompany view show?
It shows the projected inventory in your supply company from a sales order in your sales company. You see the intercompany partners, location codes, remaining quantity in stock, gross requirement, scheduled receipts, and the total projected inventory available for you to use.
What do the line colours mean in the view?
A black line means there is not enough available to cover the quantity on your sales line. A bold green line means you can choose that location and deliver the order from it.
Why does changing the requested delivery date change availability?
Scheduled receipts such as purchase orders have their own dates. When you move the requested delivery date later, any incoming quantity with a date before your new delivery date is counted as available. A line that was unavailable can become available once a purchase order arrives within the window.
How do I open the Item Availability by Intercompany view?
On the sales order line, choose Line and then Item Availability by Intercompany.