The intercompany/”>Intercompany app in Microsoft Dynamics 365 Business Central lets you create a purchase order in your sales company to buy items from your supply company. You enter the intercompany vendor and a requested delivery date, then add the item and quantity.
Use the “Item Availability by Intercompany” function on the order line to see what is actually in stock in the supply company before you commit. This view shows remaining quantity, gross requirements, scheduled receipts, and projected inventory per location for the requested delivery date.
The requested delivery date controls what the availability view considers available. When you select a location and confirm, the Buy-from Vendor Location Code fills in automatically and is sent with the order when you release it.
Using the Intercompany app to buy items between companies
If you run several companies in Business Central, you can use the Intercompany app to buy items from one company to another. The example here is a setup with a sales company and a supply company. From the sales company, you create a purchase order for the supply company because you want them to send you some items.
You start by creating a purchase order for your intercompany vendor. Then you enter a requested delivery date. This date matters, because it determines what is actually available in stock in your supply company when you check availability.
Next, you add a line, choose your item, and enter a quantity.
Checking item availability in the supply company
Before you finalise the order, you want to see what is actually available in the supply company. On the line, you click “Item Availability by Intercompany”. This opens a view of the stock situation in the supply company.
In this example, there are two locations to pick from. The remaining quantity is 62 in one location and 188 in the other. That is what is physically on stock right now.
For both locations, you also see some gross requirements. These could be other sales orders that need the same items. You also see scheduled receipts, which could be purchase orders coming into stock.
The last column is the projected inventory. This shows what is actually available for the requested delivery date, taking both requirements and incoming receipts into account.
Selecting a location and releasing the order
From this view, you pick the location you want and click OK. The Buy-from Vendor Location Code is then filled in on the purchase order automatically. When you release the order, this location code is sent along with it.
Q&A
What is the Intercompany app used for in Business Central?
It lets you trade items between your own companies. In this example, a sales company creates a purchase order for a supply company so the supply company sends the items.
Why does the requested delivery date matter on an intercompany purchase order?
The requested delivery date determines what is shown as actually available in stock in the supply company when you check item availability.
How do you see what is in stock in the supply company before ordering?
On the purchase order line, click “Item Availability by Intercompany”. This shows remaining quantity, gross requirements, scheduled receipts, and projected inventory per location.
What does the projected inventory column show?
It shows what is actually available for the requested delivery date, after accounting for gross requirements and scheduled receipts.
What happens when you select a location in the availability view?
The Buy-from Vendor Location Code is filled in automatically on the purchase order, and it is sent with the order when you release it.