In the Mobile Flow user setup in Business Central, the Fixed Role Center Logon checkmark controls how often warehouse workers have to identify themselves when using a scanner or tablet. Leave the checkmark off when several employees share the same device and you want each action logged against the right resource number. Turn the checkmark on when one person uses the same device throughout their shift, so they only enter their resource code once.
If you enable Fixed Role Center Logon, the device asks for the resource code when you open the warehouse mobile page, and then stops asking inside the mobile flow. Remember to log out of the page when you are done, otherwise the next user inherits your login.
What the Fixed Role Center Logon checkmark does
In the Mobile Flow user setup, there is a checkmark called Fixed Role Center Logon. It changes how the warehouse mobile solution handles user identification. The setting is normally used when you don’t have a fixed resource, meaning you want users to log in every time they perform an action.
Behaviour when the checkmark is off
With the checkmark off, you have to identify yourself each time you start a function. When you open the warehouse mobile tablet, you enter your username and password if those are mandatory. The mobile flow functions then open. As soon as you start using one of them, such as the warehouse receipt, you have to enter your resource number again. The same happens if you do something else, like find an item. Every action requires you to state your resource number.
This is the common way to work when the role center stays open all the time and different employees come to it to log information, find an item, and so on. Because you want their resource number recorded on every action, leaving the checkmark off makes sure each task is tied to the right person.
Behaviour when the checkmark is on
If a single user works on the same scanner or tablet for the whole day until a break, you might want to enable the Fixed Role Center Logon checkmark. When you open the warehouse mobile page, it asks for the resource code once. After that, inside the mobile flow area, it no longer asks. You can use all the tiles without identifying yourself again.
Logging out when you finish
The trade-off with the fixed logon is that the device keeps your identity until you leave the page. When you are done, you need to log out of the page. This matters most for shared scanners, where the next user would otherwise keep working under your resource code.
Q&A
What is the Fixed Role Center Logon checkmark in the Mobile Flow user setup?
It is a setting in Business Central that decides whether warehouse users have to enter their resource number on every action or only once when they open the mobile page. With it off, users identify themselves each time. With it on, they identify themselves once per session.
When should I leave the Fixed Role Center Logon checkmark off?
Leave it off when the role center stays open and several employees use it to log information, find items, and perform other tasks. This forces each user to state their resource number on every action, so the work is recorded against the correct person.
When should I turn the Fixed Role Center Logon checkmark on?
Turn it on when one user works on the same scanner or tablet for an extended period, such as a full shift until a break. They enter their resource code once when opening the warehouse mobile page and can then use all the tiles without re-identifying themselves.
Do I need to do anything special when I finish using a device with Fixed Role Center Logon enabled?
Yes. Because the device keeps your identity until you leave the page, you need to log out of the page when you are done. This is important on shared scanners so the next user does not continue under your resource code.