Permission groups in your warehouse mobile solution let you control exactly what each user can see and do on their handheld device. Instead of configuring access individually for every employee, you define a permission group once and assign it to as many users as you need.
You assign permission groups on the Mobile Flow Resource Setup card, found under user setup and resource setup. To give a user full access, set their permission group to “all”. To limit them, assign a group like “operator” that only exposes specific flows.
The “operator” permission group restricts a warehouse employee to inbound handling (warehouse receive and put away), outbound pick, and shared functions like find item and change location. The “all” permission group gives the user access to everything.
You can override individual flows per user within a group, so you can block a specific flow for one user even if their group normally allows it.
What permission groups do in the warehouse mobile solution
Permission groups make it simple to set up general permissions that you apply to users. The big advantage is flexibility. When you take on a new warehouse worker, you do not need to build their access from scratch. You assign an existing permission group, and the user immediately gets the right set of flows on their mobile device.
A practical example shows the difference. If Cecilia logs into the warehouse mobile, she has the permission group “all”. She can do everything, apart from any specific flow you have deliberately taken away at the user level. If Simon logs in instead, he is set up with the “operator” permission group. He sees only warehouse receive and put away, which is the full inbound handling menu, the pick function from the outbound handling menu, and shared functions such as find item and check item content.
How to assign permission groups to users
You configure this on the Mobile Flow Resource Setup card. Go into the mobile flow, then users and user setup, and from there into resources and resource setup. The resource for each user appears here.
In this example, Simon is set up as an operator while everyone else is a full user. If you change Simon’s setup from “operator” to “all”, he can immediately do everything. The change takes effect through the permission group assignment, not through individual flow-by-flow editing.
How permission groups map across different flows
When you open the operator flow and look at its permissions, you can see how the group works in practice. As a warehouse employee in the warehouse area group, the operator can see all the inbound functions. Alongside that, the group can see pick, which is why the outbound pick, find item and change location all appear on Simon’s device.
Permission groups work independently of the individual flows. If you run several flows, such as shop floor and warehouse, a shared function like find item shows up everywhere the user has access. A user with the right permission group can see it in each context. In production, the user can see the full material handling, and in the warehouse, the user can see the inbound flow.
Setting up permission groups to match user roles
The practical approach is to set up permission groups that reflect your different user levels, such as full users and operators. You then assign each user to the right group on the Mobile Flow Resource Setup card.
You still keep fine-grained control. If you need to, you can change a specific flow per user within a group. That means you can say a particular flow is not allowed for one specific user, even though the rest of the group keeps it. This combination of group-level setup and user-level exceptions gives you both speed and precision.
Q&A
What is a permission group in the warehouse mobile solution?
A permission group is a reusable set of permissions you define once and assign to multiple users. It controls which flows and functions a user can see and use on their handheld device, such as inbound handling, outbound pick, and shared functions like find item.
Where do you assign a permission group to a user?
You assign it on the Mobile Flow Resource Setup card. Go into the mobile flow, then users and user setup, then resources and resource setup, and set the permission group for each user resource.
What is the difference between the “all” and “operator” permission groups?
The “all” group lets the user do everything. The “operator” group limits the user to inbound handling (receive and put away), outbound pick, and shared functions such as find item and change location.
Can you block a single flow for one user without changing the whole group?
Yes. You can override a specific flow per user within a group, so one user is blocked from a flow even though the rest of the group still has access to it.
Do permission groups work across different flow types like shop floor and warehouse?
Yes. Permission groups work independently of the individual flows. A shared function like find item appears in every context where the user has access, including production and warehouse.