With Deferral Summaries in Business Central, you can see how much of a deferral remains at a specific point in a period. This is useful when you need to check the status of a deferral that runs across several months and want to know exactly how much has been recognised and how much is still left.
You find the feature by searching for “deferral” in the main menu. There are three summaries available: the G/L Deferral Summary, the Sales Deferral Summary, and the Purchase Deferral Summary.
You can filter on a specific date within a period. For some deferrals that date will fall in the middle of the deferral schedule, and for others it will be at the beginning or the end. You can either filter on specific deferrals or view all of them at once.
How the G/L Deferral Summary works
Open the G/L Deferral Summary and choose the date you want to look at, for example 15 August. The report creates one line per item you are deferring.
As an example, a telephone purchased on 15 April has a total amount to be deferred of 3,000. On 15 August, the report shows that 1,360 has been deferred and the remaining amount is 1,600. This way you can see the status of the deferral at that exact point in time.
Sales and Purchase Deferral Summaries
The Sales Deferral Summary works the same way. Run it for the same period and you can see the deferred amount and the remaining amount for your sales. In the example, there is a single item line for a bike that has been sold, with a deferral period of six periods. You can see the total amount, the remaining amount, and so on.
The Purchase Deferral Summary follows the same pattern. Run it for August and you get the deferral period, the total amount, and the remaining amount for your purchases.
Together, the three summaries give you a clear overview of all your deferrals across general ledger, sales, and purchasing.
Q&A
What do Deferral Summaries in Business Central show you?
They show how much of a deferral has been recognised and how much remains at a specific date within a period. You can view the total amount, the deferred amount, and the remaining amount per item.
Which deferral summaries are available?
There are three: the G/L Deferral Summary, the Sales Deferral Summary, and the Purchase Deferral Summary. You find them by searching for “deferral” in the main menu.
Can you check a deferral on a date in the middle of a period?
Yes. You choose any date, such as 15 August, and the summary shows the deferred and remaining amounts at that exact point, even if it falls in the middle of the deferral schedule.
Can you filter the deferral summary?
Yes. You can filter on specific deferrals or view all of them at once. The report creates one line per item being deferred.