Payout and application

Vendors Accounting
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A beginner video is for people with little or no experience with Business Central. It is explained thoroughly and is easy to understand. Beginner Watch the "basic" videos to take the tour of the main processes of Business Central. This is the basic, need-to-use functionality. The Basics

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Presenter: Sune Lohse, Chief Strategy Officer

How to handle payouts and applications in Business Central?

In this video, I will show you how to pay the outstanding amounts of the vendor, or at least how to post it in Business Central, after making the payment in the bank.

This is what happens in the video

So, from my main menu, I will search for my payment journal, which is for payments.

I have a function where I can suggest vendor payments, in this case, I would like to pay a specific vendor, and I know there’s more than one vendor ledger entry for that vendor.

So, I will just suggest what to pay them.

I can see the end date that I want to check until, if I only want to take my outstanding entries, of course, it needs to be within that date.

I can set an available amount, if I only have a specific amount in my account, that I am able to pay.

if I just enter zero, it will not take this into account.

Posting date, and I have to add a starting document number manually.

Each payment will have a new number, and I’ll select bank account, and select my corresponding bank account in that currency that I use for that vendor.

In this case, I will filter on that number, because I will only suggest payments for that vendor.

And it tells me that it only makes suggestions in Euro, which is correct.

Here, it makes line, and it suggests paying the vendor this amount, which is the combination of the different interests, I owe this vendor.

And if I look at the line, I can see that it applies to an invoice and the invoice document number.

And this is filled in automatically because there was only one invoice.

If I had more than one invoice, I could apply it manually from actions, functions, apply entries.

I could have chosen all the different payments or invoices for that specific vendor and gather those in one line if I want to fill in the line manually.

So, now I’m done.

I can proceed and post this payment, and normally I would leave this line in the journal, and then do the payment in the bank, and when the payment goes through, I will post the journal afterwards.

So now, let’s say it’s gone through, and I’ll post it, and the ledger entry on that vendor should have a remaining quantity of zero.

So, we’ll just check that.

Finding my vendor, navigating into the entries.

To confirm here that my remaining amount is zero, and the entries are all closed.

So now, I’m all done with that vendor so, the field Open is not checked anymore.