In Business Central, a resource uses two posting groups to control how transactions hit your accounts: the general product posting group and the VAT product posting group. Both are defined directly on the resource card.
The general product posting group works together with the general posting setup to determine your sales accounts, cost accounts, and prepayment accounts. The VAT product posting group works with the VAT posting setup to determine the VAT accounts in your balance.
When you use a resource on a document or in a journal, these posting groups carry over automatically. You can still change them on the document or journal if needed.
There is no separate resource posting setup in Business Central. Resources cannot hold any balance and cannot be capitalised as an asset, so no resource-specific posting setup is required.
How posting groups work on a resource in Business Central
A resource in Business Central is something you can either sell or buy. On the resource card, you define two posting groups: a general product posting group and a VAT product posting group. Together, these control where the figures land when you post a transaction involving that resource.
The general product posting group controls sales and cost accounts
When you post, the general product posting group is combined with the general posting setup. This combination determines which accounts the transaction uses, specifically your sales accounts, your cost accounts, and your prepayment accounts.
The VAT product posting group controls the VAT accounts
The VAT product posting group is used in the VAT posting setup. This determines which VAT accounts in the balance the transaction posts to.
Posting groups carry into documents and journals
When you use a resource on a document or in a journal, both posting groups follow the resource automatically. They are pulled in from the resource card. You can change them on the document or journal if a specific transaction calls for it.
No separate posting setup for resources
Unlike some other entities in Business Central, resources do not have their own dedicated posting setup. The reason is straightforward: you cannot hold a balance on a resource, and you cannot capitalise a resource as an asset. Because there is nothing to track on the balance side, no separate resource posting setup exists.
Q&A
Which posting groups are defined on a resource in Business Central?
A resource has a general product posting group and a VAT product posting group, both defined on the resource card.
What does the general product posting group on a resource control?
It works with the general posting setup to determine the sales accounts, cost accounts, and prepayment accounts used when you post.
What does the VAT product posting group on a resource control?
It is used in the VAT posting setup to determine which VAT accounts in the balance the transaction posts to.
Can you change the posting groups when using a resource on a document?
Yes. The posting groups carry over from the resource card into documents and journals, and you can change them there if needed.
Why is there no separate posting setup for resources in Business Central?
Because resources cannot hold a balance and cannot be capitalised as an asset, there is no need for a separate resource posting setup.