If you use the Shop Floor app in Microsoft Dynamics 365 Business Central, you can control which flows each user sees on their tiles. You do this with the deactivate function in the mobile flow setup.
You can deactivate a flow at the general level so no one sees it by default. Then you can activate it again for specific users. A flow that is deactivated generally will not appear for a user unless you have explicitly enabled it for that user.
This lets you show different tiles to different users on the same shop floor. One user can see a tile like “Consume new quantity” while another user logging into the same shop floor does not.
How user-specific flows appear on the shop floor
When a user opens the shop floor, the system displays a set of tiles based on the flow setup. The tiles a user sees depend on which flows are active for that specific user.
For example, when one user logs in as CME, the shop floor opens and the first tile is “Consume new quantity.” When a different user logs in as SLO on the same shop floor, that first tile does not appear. The difference comes entirely from the flow setup for each user.
Setting up hidden flows in the mobile flow setup
You manage this in the mobile flow setup. Find the specific flow you want to control. In this example, a copy of a flow was made and named “Consume new quantity.”
Inside the flow, go to the groups section where the user setup is defined. The steps work like this:
- Deactivate the general flow. This means people will not see it by default.
- Because the general flow is deactivated, a user is hidden from the flow even if they are not listed in the setup. You do not need a line to hide them.
- For a specific user, such as Cecilia (CME), keep the flow active. The flow is not deactivated for that user, so the tile appears for them.
The result is that the flow stays hidden for everyone except the users you have explicitly activated it for.
When to use deactivated flows per user
Use this approach when different roles on your shop floor need different tiles. Instead of giving everyone the same set of flows, you deactivate a flow generally and only switch it on for the users who actually need it. This keeps each user’s shop floor focused on the tasks relevant to them.
Q&A
How do I hide a flow from a user on the shop floor?
Deactivate the flow at the general level in the mobile flow setup. Once the general flow is deactivated, users will not see it unless you have specifically activated it for them.
Can different users see different tiles on the same shop floor?
Yes. The tiles a user sees depend on which flows are active for that specific user. One user can see a tile like “Consume new quantity” while another user logging into the same shop floor does not.
Do I need to add a line to hide a user from a deactivated flow?
No. If the general flow is deactivated, the user will not see it regardless of whether they are listed. You only add user-specific setup when you want to activate the flow for that user.
Where do I configure which users can see a specific flow?
In the mobile flow setup. Find the specific flow, open the groups section, and set the flow as deactivated generally or active for individual users.