Shop floor users in Microsoft Dynamics 365 Business Central can use PIN codes to identify themselves when they register work. You manage these PIN codes from the resource setup and the resource cards.
The PIN code is hidden on the resource card, so colleagues and supervisors cannot see it. You change a PIN code with the Change PIN Code function by entering the old code and the new one.
If a user forgets the PIN code, anyone with access to the resource card can delete it and set a new one. This lets you reset access without knowing the original code.
You can scan a barcode on a plastic card as the PIN code instead of typing it manually when starting a registration.
Using PIN codes for shop floor users
When shop floor users work in the system, it often makes sense to let them identify themselves with a PIN code. The point of a PIN code is privacy: you want to be sure your colleagues, your supervisor, or anyone else can’t simply read it off the screen.
That’s exactly how it works in the resource setup. When you open the resource cards, the PIN code is not visible. You might remember it, or you might not, but no one can look it up directly on the card.
Changing a PIN code
There’s a function called Change PIN Code. Here you enter the old PIN code and then the new one, and the system updates the PIN code accordingly. This is the normal way to change your code when you still know the current one.
Resetting a forgotten PIN code
If you don’t remember the PIN code, you’re not locked out for good. Anyone with access to the resource card can delete the PIN code entirely. After that, you can set a new code by leaving the old field empty and simply entering the new PIN code.
Scanning a barcode instead of typing
You can also work with PIN codes on a physical plastic card. Print the PIN code as a barcode on the card, and instead of typing the code, you scan it when you start a registration. That speeds up the daily routine on the shop floor while keeping the same level of identification.
Q&A
Can colleagues see a shop floor user’s PIN code in Business Central?
No. The PIN code is not visible on the resource card, so colleagues and supervisors cannot read it off the screen.
How do you change a PIN code?
Use the Change PIN Code function. Enter the old PIN code and then the new one, and the system updates it.
What do you do if a user forgets their PIN code?
Anyone with access to the resource card can delete the PIN code. You then set a new one by leaving the old field empty and entering the new PIN code.
Can you use a barcode instead of typing the PIN code?
Yes. You can put the PIN code as a barcode on a plastic card and scan it when starting a registration instead of typing it.