The concept of the extended text and language handling in master data information is about to make extended text flow from the base entities to, for instance, documents and to use on web shops or PIM system, et cetera.
Master data information in Business Central lets you add extended text and language-specific text directly to base entities such as information codes, information values, customers, vendors, lot numbers, and items.
You can add as many lines of extended text as you want on each of these levels.
The extended text flows from the base entities out to documents, web shops, PIM systems, and quality control, so you keep your descriptions consistent across all of them.
You can format extended text as HTML when you need it for catalogs or web shops.
You can attach language codes to information codes, information values, and the specific entities, and then add extended text on top of each language code.
Extended text in master data information
Extended text and language handling in master data information is about letting extended text flow from the base entities out to where you actually use it. That means documents, web shops, PIM systems, and similar places where descriptions matter.
The core idea is simple. You add extended text to the different entities in your master data information, and Business Central carries that text wherever it needs to go.
Where you can add extended text
You can add extended text directly to several levels:
- To an information code
- To an information value
- To specific entities such as customers, vendors, lot numbers, and items
On all three of these levels you can add as many lines of extended text as you prefer. There is no practical limit forcing you to keep descriptions short.
HTML formatting for web shops and catalogs
If you work with extended text that needs to appear in catalogs or on web shops, you can add HTML text. This lets you keep the formatting intact in the places where it has to be HTML formatted, instead of pushing out plain text and losing the structure.
Language codes and language-specific text
You can add languages to extended text. That means you can attach a language code to the information code, the information value, and the specific entities.
On top of those language codes, you can add extended text. So you can have a language for an information value or information code on an item, and then add extended text specific to that language. This gives you a clean way to maintain descriptions in multiple languages without mixing them up.
You can also use the merge description functionality to merge descriptions together with the languages.
Where the extended text ends up
All the extended text can transfer to the places where you actually need it. That includes:
- Open documents and posted documents
- PIM systems
- Quality control
Anywhere you want Business Central to carry extended text and language-specific extended text, it keeps the data structured in a clean order. That is the whole point of using extended text and languages: consistent, structured descriptions that follow your data out into the systems and documents that rely on them.
Q&A
Which entities can you add extended text to in master data information?
You can add extended text directly to information codes, information values, and specific entities such as customers, vendors, lot numbers, and items. You can add as many lines of extended text as you want on each level.
Can you use HTML formatting in extended text?
Yes. You can add HTML text when you need the extended text for catalogs, web shops, or other places that require HTML formatting.
How does language handling work with extended text?
You can attach language codes to information codes, information values, and the specific entities. On top of each language code you can add extended text, so you can maintain descriptions in multiple languages. You can also use the merge description functionality to merge descriptions together with the languages.
Where can the extended text be transferred to?
The extended text can flow to open and posted documents, PIM systems, and quality control. Business Central carries both extended text and language-specific extended text in a structured order to wherever you need it.